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White River BowHunters, Inc 

CLUB INFO
YEARLY

"The happiness of your life depends on the quality of your thoughts"

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SUBJECT: CLUB GUIDELINES

 

TO:            ALL CLUB MEMBERS

 

Let all members of the White River Bowhunters know that the following guidelines are set down by the
members each year in March, to insure that each and every member will be provided with the most
complete, safe, prosperous and organized club possible.
 

These guidelines are not to conflict with our Constitution and By-Laws.  These guidelines allow us to
run our organization more efficiently, without having to constantly amend  our By-Laws.  (Note- often
when amending our By-Laws they have to be changed thru the state and must always by done with the
aid of the club’s lawyer).  These guidelines will be reviewed each year and the membership will add,
delete or change them as they feel necessary.  No changes may be made unless all members are notified
by mail prior to such meeting held for this purpose.

 

Note:  When a motion is made to outsource work or purchase large ticket items (example new ATV)
the motion will be referred to the Advisory Board for their recommendations and  get bids.  The
membership will be notified in the monthly newsletter when a vote is to be  taken on the outsourced

work or large ticket item purchase.   Club guidelines should not conflict with this procedure.


1    Any individual wishing to become a member must attend a monthly meeting to sign up and be
      approved by the Advisory Board.  A Advisory Board meeting, for this purpose will be held after
      the regular meeting each month. NEW MEMBERS WILL NOT BE ALLOWED TO VOTE UNTIL
      NEXT MEETING.  The Advisory Board may may make allowance for a applicant who cannot attend
      a meeting.

2    There will be no firearms discharged on the club grounds at any time unless during a sanctioned event. 


3    There will be no vehicles allowed on the wooded portion of the range unless it is in performance of
      range maintenance. 

4        Club members with a working membership must work one scheduled club shoot or work party.
      Assist during the classic shoot.  The Shoot Chairman will assign workers, where needed.


5    The locks on the club gate will be changed each year at May meeting.  The Secretary will issue each
      new member a key to said lock when their dues are paid up to date.  $l.00 will be charged, if a member
      does not have the previous year’s gate key to exchange.  All club keys will be stored in the furnace
      room and keys to this area will be issued on a as needed basis, authorized by the club president.


6    Broad-head type points will not be used on the practice range except on authorized targets.  At no time
     will broad-heads be shot into the indoor bales at the clubhouse.


7    At no time will any member charge merchandise or services to the club without authorization from the
      membership, or a majority of the Advisory Board.  Any member doing so will do so at their own risk
      and cannot expect restitution from the club.


8    No alterations to the club facilities will be made without proper authorization from the membership, or
      a majority of the Advisory Board.


9   During scheduled work parties all ranges will be closed for practice.  This is to insure safety and help
     maintain morale among workers.


10  Any one misusing club facilities or causing a loss of income to the club will be required to reimburse the
      club or suffer loss of membership.


11  No alcoholic beverages will be allowed on the shooting ranges during a sanctioned shoot.  The Advisory
      Board will post no drinking signs in the clubhouse as they deem necessary.


12  Any one conducting themselves in an un-sportsman like manner will be asked to leave the facilities. 
      (Consult an officer of the club prior to acting)


13  Indoor range shooting fees will be $l.00 per person (member), $1.25 per person (non-member)
      (per occurrence-no heat). Add $5.00 per hour per group with heat.

 

14  Use of club facilities will be handled on a individual basis.  Scheduling will be done by the President and
      Recording Secretary.  Scheduling should be done 45 days in advance and requires a club member to
      be responsible.  Donations for use of facilities is expected.

 

15    All price and quantity of trophies will be decided on by the membership. ( or by the majority of the
        Advisory Board in an emergency)

 

16  Scheduling of all shoots will be done by the Advisory Board and approved by the membership at a
      regular monthly meeting.

 

17  Flowers will be sent to the family of any club member who incurs a death in his or her immediate family. 
      Cards will be sent in all other cases.  Only the club president or recording secretary will be authorized to
      order flowers.  Immediate family will include: spouse, children, brothers, sisters, mothers, fathers. 
      Immediate family same for a members spouse.  Anyone hearing of a death in a club members family
      should notify the club president or secretary.

 

18  Individuals using the club facilities who are not members should be approached and ask to join the club. 
     Any individual who continues to use the club facilities without joining should be referred to the Advisory
     Board.  The Advisory Board will notify this individual  they are not to use the facilities any further unless
     they join the club.  Any violation of the Advisory Boards instructions will be dealt with thru legal channels,
     and the individual will be notified of the clubs intention.

 

19 All individuals using any club owned equipment (tractor, chain saws, O.R.V.’s, mowers, etc) will read
     and abide by the equipments users manual.  No equipment will be used without the proper safety manuals
     being read and the proper safety equipment required being used.

 

20  There will be no hunting of any kind on any grounds, owned or leased by White River Bowhunters, Inc. 
      (Insurance clause). 

 

 

 

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NOTE:  POINTS WILL ONLY BE AWARDED DURING THE TIME YOU ARE SIGNED UP AS
A MEMBER.  EXAMPLE - IF YOU SIGNED UP IN JULY YOU CAN NOT GET POINTS FOR
A SHOOT YOU WON IN FEB.  SAME THING APPLIES WHEN TAKING ANIMALS FOR
COMPETITION.
 


 

 

 

 

                                                                                                        

SUBJECT: Bowhunter of the Year                                                  January 15, 2011

 

TO:             All Club Members

 

 

 

The following is a point value for determining Bowhunter of the Year.  All score sheets

must be turned in to Harold Gregory/Gary Baldwin, no later than January 2, 2012.

 

All animals must be taken in accordance with Pope and Young standards of fair

chase and Indiana game laws.

 

All kills should be witnessed, if possible.

 

Animals with a point value of 50 or less may be taken in any amount, in accordance with

Indiana State Laws, with a maximum of 100 points per species.  Animals with a point value

of 100 may be taken in any amount, in accordance with Indiana State Laws, with a maximum

of 200 points per species.

 

DEER                    100      MINK             25        WOODCHUCK        10        TURTLE(edible)   5

TURKEY              100      RACCOON    25        OPOSSUM                10        FROG(edible)      5

COYOTE             100      SQUIRREL     20         RAT                             5        FISH(rough)         5

FOX                     100      RABBIT          15        SKUNK                       5        MUSKRAT          5

BIRD(game)           35      GAR                10        SNAKE(poison)            5

 

Be fair with your fellow competitors and the game you are hunting.  Abide by all laws which pertain

to the game you are hunting and be honest with yourself.  Archery is an honorable sport, let’s keep it

that way.

 

Winners will be announced at the annual meeting and the winner’s names will be put on a plaque and

displayed at the club house.

 

 

Brian Luallen

President

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January 15, 2011

 

 

SUBJECT: Big Buck - Big Doe

                   Competitor of the Year

 

 

TO:             All Club Members

 

 

In order to qualify for Big Buck and Big Doe Awards the deer must be taken

in Indiana and be accompanied by the tag number given you at the check

in station.  Deer must be taken in accordance  with Pope and Young standards
of fair chase and Indiana game laws.  Doe’s will be scored by weight after field

dressing (no internal organs) and must have written verification from a check in station

of the weight.  If station has no scales, Gary or Harold will weigh your deer. 


Bucks will be scored, using Pope and Young scoring system.  All deer must be

checked in with Gary Baldwin or Harold Gregory (within 24 hours of kill, preferably

before skinning), to be eligible for awards.  Deer taken the last day of season must be

turned in by January 2, 2012. 

 

Amateur Competitor of the Year will be determined by shooting in tournaments. 

You will be awarded points in the following manner;


1st place=10 pts, 2nd place =9 pts, 3rd place=8pts, 4th place=7pts, 5th place=6pts,

6th place=5pts, 7th place=4pts, 8th place=3 pts, 9th place=2 pts, 10th place=1pt. 

If you compete and don’t place you get 1 point for competing.  All scores must be

witnessed and turned in to Harold Gregory/Gary Baldwin by January 2, 2012.

 

 

 

 

Brian Luallen

President

 

 

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Club Rental

 

Use of club facilities will be handled on an individual basis.  Scheduling will be done by the
President and Secretary.  Scheduling should be done 45 days in advance if possible. The
days the Club House is rented will be put on club web site and calendar at club house.

Club House will be rented to club members only. The club member is responsible for those
using the facilities. 

At no time will the outside areas be rented out, without the Advisory Boards approval.
The outside area should be kept open for our members to practice archery and enjoy the
camping and rest areas.

The renter will be given a envelope with his/her name on it to be used for a donation.  Any
donation can be put in the Practice Fee box beside the door or mailed to White River Bowhunters,
P.O. Box 432, Bedford, In., 47421.

Rental fee with heat will be $5.00 per hour, the same as practice fee. 
(A larger donation would be appreciated)

Fee without heat will be $20.00 per day.
(A larger donation would be appreciated)

Non Profit organizations involved with Scouting, Hunting or Fishing will be allowed to use
the facilities free, with the Advisory Boards permission.

Anyone using the Club House will be required to perform necessary house keeping to insure
cleanliness of building (includes bathrooms) and outside grounds. All trash containers will be
emptied and new liners put in. Kitchen will be cleaned and tables used will be washed off.
Water heater in Ladies restroom will be shut off after use. All outside faucets will be checked
to insure no water is left on. When done, all lighting and heating will be set as instructed.

When facilities are rented every effort should be made to insure that the members are not
deprived of practice facilities, especially if they are preparing for an immediate upcoming
event.

Members who rent the club may reserve it  for the same day the following year, as long as they
do so during the month of Jan. in the year they are going to use the facilities.  No one will be
allowed to sign up a year ahead.

Any one misusing club facilities or causing a loss of income to the club will be required to
reimburse the club or suffer loss of membership.

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BACK ACRES PRIMITIVE CAMPING AREA

 

WHITE RIVER BOWHUNTERS MEMBERS ONLY.  ANY GUEST
MUST BE ACCOMPANIED BY A CLUB MEMBER.

 

FISHING IS CATCH AND RELEASE ONLY.  ALL FISH SHOULD BE RETURNED
TO THE POND.  HOOKS SHOULD BE BARBLESS OR BARBS BENT DOWN.

 

DO NOT DUMP MINNOWS OR RELEASE ANY FISH FROM OTHER WATERS
INTO THIS POND.

 

NO ICE FISHING.

 

NO SWIMMING OR WADING.

 

CHILDREN AND ANYONE WHO CAN’T SWIM SHOULD WEAR A FLOTATION
DEVICE WHEN AROUND POND.  EACH GROUP SHOULD BRING A FLOTATION
DEVICE FOR EMERGENCIES.

 

THE BUDDY SYSTEM IS REQUIRED WHEN AROUND THE POND.  NO ONE IS
ALLOWED ALONE.

 

DO NOT LITTER.  TAKE YOUR TRASH OUT WITH YOU.

 

USE PARKING LOT.   NO VEHICLES ALLOWED AROUND POND OR ON DAM. 
(INCLUDES ATV’S)

 

FIRES ARE ALLOWED ONLY IN FIRE PITS.  ALL FIRES ARE TO BE
EXTINGUISHED BEFORE YOU LEAVE.

 

NO BOATS OR WATERCRAFT

 

NO ONE ALLOWED IN THE PRIMITIVE CAMPING AND POND AREA DURING
STORMS.   HIGH ELEVATION INCREASES LIGHTING STRIKE POTENTIAL.

 

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CAMPGROUND WITH ELECTRICAL HOOK UPS


USE OF CAMPGROUNDS IS ON A FIRST COME FIRST SERVE BASIS.

CAMP SPOTS CAN NOT BE TIED UP BY LEAVING CAMPERS.  YOU ARE REQUIRED
TO REMOVE YOUR CAMPER FROM THE CAMP GROUND WHEN NOT IN USE. 

FEES FOR CAMPING - DONATIONS FOR USE OF ELECTRICAL HOOK UP IS
EXPECTED.  USE OF HEATING AND COOLING SYSTEMS ARE EXPENSIVE AND
CAMPERS SHOULD MAKE A DONATION EQUAL TO WHAT IS BEING PAID BY
OTHER CAMPGROUNDS IN THIS AREA.  PUT DONATION IN ENVELOPE, WRITE
YOUR NAME AND THE WORD CAMPING ON ENVELOPE AND PUT IN PRACTICE
FEE BOX LOCATED INSIDE CLUB HOUSE, ON WALL BESIDE DOOR. 

IF VOLUNTEER CONTRIBUTIONS ARE NOT MADE, A FEE WILL HAVE TO BE
ESTABLISHED.

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